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ARTICLE
1 		   Name 1.1



1.2
The name of the Association shall be Persatuan Penduduk Dan Pemilik Country Heights, Kajang, Selangor (1992), (Country Heights Residents and Landowners Association, Kajang Selangor ,1992) hereinafter called the Association.

The registered place of business of the Association shall be at LFG2 Jalan Cinta Tennis, Country Heights 43000 Kajang. The registered place of business of the Association shall not be changed without the prior approval of the Registrar of Societies.
                                                                                                    
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2 		   Aims & Objects 2.1


2.2


2.3




2.4


2.5
To represent and give effect to the legitimate aims and aspirations of its members;

To safeguard the interests, promote the welfare and to uphold the rights of the members;

To promote the proper integration of all members of the Association with regard to their mutual well being, social interactions and any other programmes or activities from time to time.

To promote the educational, social, cultural and recreational interests/activities of its members;

To cooperate or work with other organisations whose interests and objects are similar to those of the Association.
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3 		   Interpretation/ Initials 3.1




3.2


3.3



3.4


3.5



3.6




 The Association is to be referred to as:-Persatuan Penduduk Dan Pemilik Country Height Kajang Selangor (Country Heights Residents and Landowners Association, Kajang Selangor ).

The Executive Committee or Committee refers to the one and same committee elected pursuant Article 10.2.

Wherever the word "he" appears, it shall be deemed to refer to the masculine and feminine gender.

Founder Members refer to those Members described in Article 5.3

Annual General Meeting refers to the required Meeting to be held annually, at the time and place to be decided by the Executive Committee.

An Extra-Ordinary General Meeting refers to all Meetings of the Association called pursuant to
Article 11.4
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4 		   Membership 4.1
















4.2
















4.3


4.4		 A person of either sex shall qualify for membership if he or she:-

(a) is a resident of Country Heights, Sg. Ramal Estate, Kajang Selangor Darul Ehsan, or is a non-resident landowner either himself or by way of a beneficial trust;

(b) is above 18 years of age;

(c) subscribes to the aims and objects of the Association;

(d) undertakes to abide by the rules and bye-laws of the Association and the Constitution.

Honorary Members

Honorary Members may be elected by the Executive Committee from time to time and consist of those members :-

(a) who have contributed significantly to the well being and interests of the Association or have unselfishly promoted its goodwill and served it;

(b) who have contributed and made available facilities, assets and/or monies to the Association
.
(c) who have been recognised and appreciated by the members for enhancing the prestige of the Association.

Honorary Members shall not pay any fees or subscriptions during their membership.

The members at any Extra-Ordinary or Annual General Meeting or the Executive Committee shall have the power to revoke the membership of any Honorary Member by a simple majority vote.
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5 		   Application & Admission
  As Members		 5.1



5.2




5.3


A person intending to be a member shall personally apply for admission on such application forms as the Association may make available.

All applications must be approved by the Executive Committee subsequent to the prescribed Membership and Entrance Fee having been paid and the applicant's adherence to the aims and objects are ascertained.

All applicants for membership and those present at the inaugural meeting held on 8th May 1992 are to be known as "Founder Members" and are exempted from Entrance Fee payment.
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6 		   Membership Fee 6.1







6.2



6.3




6.4 		The Annual Subscription shall be RM100/- per year per member and there shall be an Entrance Fee of RM10. Life Membership shall be RM500/-

Note: The Annual Subscription has been changed to RM120 per person per year. See Hin. 6 (iii) A.G.M. August 29th 1996.

Annual Subscriptions shall be payable for each year on or before 31st October.

A member may at his option pay his subscription for a miximum of five (5) years in advance provided that no part of such sums shall be refundable if for any reason whatsoever his membership ceases.

Members subscriptions may be increased from time to time depending on circumstances and any new figure shall be adopted by a majority vote at any General Meeting.
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7 		   Rights Of Members


7.1


7.2

7.3


7.4



7.5


7.6


 A member other than an Honorary Member shall be entitled :-

to attend and speak at all meetings which he is entitled to attend;

to vote at all such meetings;

to hold office in the Association to which he may be duly elected or appointed subject to Article 10.4;

to have access or to make use of such facilities as the Association may provide;

to any of the rights accorded to a member of the Association;

to be elected or appointed to any Committee or hold any office, provided he is of the age of 21 years or above.
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8 		   Obligations Of Members

8.1



8.2

8.3


 All members are constitutionally bound to :-

Conform to the Constitution, bye-laws and rules of the Associaition and its Committees;

uphold the good name, reputation and prestige
of the Association at all times;

To act in such manner deemed fit and conforming to the Associaition's aims and objects.
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9 		   Expulsion & Suspension   From The Association 9.1






9.2


9.3


9.4 		The Executive Committee shall have the power to suspend, warn or expel a member from the Association if the Committee is satisfied that such member has cated in a manner detrimental to the Association or has infringed any of its bye-laws, rules or that of its Committees.

The maximum period of suspension shall be one year.

All warnings, suspensions or expulsions shall be in writing
.
The members at a General Meeting shall have the powers by moving a motion or resolution to remove any member from the Association.
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10 		   Executive Committee 10.1





10.2








10.3





10.4




10.5




10.6 		The affairs of the Association, including the administration of funds, shall be directed, managed and administered by the Executive Committee which shall be elected every two (2) years and hold office for two (2) years or till the subsequent Annual General Meeting.

The Exeutive Committee shall consist of :-

(a) a Chairman;
(b) a Vice-Chairman;
(c) a General Secretary;
(d) a Treasurer;
(e) 3 ordinary Committee Members.

The office bearers of the Association and every officer performing executive functions in the Association shall be Malayan Citizens. Non citizens may be allowed to hold office with the prior approval of the Registrar of Societies.

The Executive Committee shall invite any representatives it deems fit as observers at the Association's or Committee Meetings.

The Executive Committee shall have the power to appoint any member on a voluntary basis to head any sub-committee that it deems fit to set up to look into and handle specific issues.

The Executive Committee shall meet at least once in three months. Notice and Agenda of Executive Meetings shall be given to its Committee members at least seven (7) days in advance (Be re-numbered as Article 10.6 at 12th AGM, 18-9-2004).
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11 		   Genaral Meeting 11.1



11.2















11.3











11.4



11.5





11.6








11.7		 The Annual General Meeting (AGM) of the Association shall be held on any date at least once on or before the 30th September of each year.

Business of the Annual General Meeting

(a) To receive and adopt the Annual Report and Audited Statement of Accounts;
(b) To elect every two (2) years the office bearers i.e. the Executive Committee as contained in Article 10.2 and Article 10.3;

(c) To consider and vote on resolutions and
motions;

(d) To consider any other matters relevant which the members wish to deliberate or discuss or seek clarification.

An Extra-Ordinary General Meeting (EMG) of the Association other than that stated in 11.1 may be convened in the event of :-

(a) a maximum of one-fifth (1/5) of the total voting membership requesting for one;

OR

(b) the Executive Committee calls for one.

An Extra-Ordinary General Meeting requisitioned by members shall be convened for a date within thirty (30) days of the receipt of such requisition.

At least fourteen (14) days notice of the Annual or Extraordinary General Meeting shall be given by sending a written notice to all Members ( Being amended at 12th AGM, 18-9-2004).

Any member wishing to move a resolution or motion shall notify the Secretary in writing, stating such resolution or motion, seven (7) days prior to the date of the Annual / Extra-Ordinary General Meeting, provided that such resolution/motion has a proposer and seconder. Proposer and seconder must be members of the Association( Being amended at 12th AGM, 18-9-2004).

A copy of the Annual Report and duly audited Annual Statement of Accounts shall be despatched to all members with the notice when calling for an Annual General Meeting.
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12 		   Quorum 12.1



12.2 		The quorum at a General Meeting of the Association shall be one-half (1/2) of the total voting membership or twice the Executive Committee whichever is the lesser.

The quorum at an Executive Committee Meeting shall be one-half of its members. The Chairman or Vice-Chairman shall preside at all such meetings but in their absence the General Secretary or any Committee member present shall preside.
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13 		   Duties Of Office Bearers 13.1





13.2





13.3













13.4



























13.5		 Chairman : 
The Chairman, during the term of his office shall preside at any General Meeting, Executive Committee Meeting and all other Meetings and shall be responsible for the proper conduct of all such meetings.

vice-Chairman: 
The Vice-Chairman shall assist the Chairman. In the absence of the Chairman, he shall act as Chairman and perform all the functions of the Chairman.

General Secretary:
The General Secretary shall conduct the business of the Association in accordance with the Constitution and carry out all functions as follows:-

(a) Be responsible for keeping the records of all meetings, proceedings, conducting all correspondence, keeping all books, relevant documents, papers in accordance with provisions of this constitution;

(b) shall prepare and submit a report of the Association to the General Meeting and Committee Meeting.

The Treasurer;
(a) shall receive subscriptions, fees, keep account books and be responsible for all monies of the Association received by him. He shall prepare a financial statement of the Associaition at the General Meetings for presentation to the members;

(b) all monies received by the Treasurer shall be deposited by him within three (3) days of receipt to the credit of the account of the Association in a Bank approved by the Executive Committee
;
(c) withdrawl from the Bank shall be made under the joint signatures of the Chairman or Vice-Chairman or Secretary and Treasurer.

(d) any expenditure exceeding Three Hundred Ringgit (RM300/-) shall require the prior sanction of the Executive Committee. This sanction shall be properly minuted in the proceedings of the Committee. Expenditure less than Three Hundred Ringgit (RM300/- ) may be approved by the Chairman in conjunction with the Secretary and Treasurer.

(e) shall make a brief report of the financial situation at every Executive Committee Meeting.

Ordinary Comnittee Members
(a) Ordinary Committee Members shall assist the other office bearers in all their tasks and may be alloted specific duries by the Chairman or General Secretary.

(b) Ordinary Committee members shall have priority to head and form Sub-committees.
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14 		   Auditors A single Auditor appointed/elected by the Committee shall audit the books of accounts and certify the financial statement. The Auditor shall have access to such documents of the Association as are deemed necessary for a proper audit and his signature/ certification shall be deemed sufficient.
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15 		   Sources Of Income 15.1

15.2

15.3		 Subscription and Entrance Fees.

Donations.

Such other sources as may be approved by the Executive Committee.
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16 		    Assests Of    The Association &    Appointment Of Trustees 16.1




16.2




16.3
 All assests of the Association shall be under the management of Trustees, if and when the Executive Committee decide that it would be expedient to appoint any.

Immovable properties of the Association if any, shall be held in the names of three Trustees. Trustees must be members of the Association.

Any appointment of Trustees shall be done in a General Meeting by a majority vote.
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17 
  Sub-committees
 The Executive Committee may form and appoint any member to form Sub-committees but provided always that the membership in each sub-committee shall not exceed five (5).
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18 		   Voting & Pasing Of   Resolutions Motions 18.1



18.2


18.3 		Resolutions and other matters shall be decided by a vote and be deemed carried if supported by a simple majority of those present.

Members who do not qualify or cease to be members are not eligible to vote or seek office.

Resolutions, motions and nominations should have a proposer and seconder followed by a vote if there are no objections or deliberations.
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19 		   Advisors 19.1



19.2 		The Executive Committee may appoint Advisors to assist and advise the Association on any relevant matter.

The number of Advisors shall not exceed five (5) at any one time.
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20 
  Patrons
 The Executive Committee may decide and appoint Patrons of the Association provided always that the number does not exceed ten (10) at any one time.
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21 		   General Provisions 21





22








23






24.1









24.2




24.3 		Article 21
Any member who does not pay the Annual Subscription may be deemed to have resigned from the Association and consequently lose all membership rights, at the discretion of the Executive Committee.

Article 22
Any member of the Executive Committee absenting himself from three (3) consecutive meetings of the Committee without satisfactory written explanation shall be deemed to have resigned from the Committee. A successor may be co-opted from amongst the members to serve the remaining term.

Article 23
Members who do not pay the Annual Subscription within the time stipulated shall not be eligible to participate, vote or seek election as office bearers at the Annual General Meeting or other General Meetings until and unless payment is made.

Article 24
The Executive Committee shall if it deems fit enact and draw up bye-laws, (not inconsistent with the Constitution) notices and instructions which shall be notified to all members by placing such in a prominent/conspicuous place of the Association's premises, or may deliver such notices or instructions to each member by hand or by post.

Objections may be received and decided upon by the Committee within two (2) weeks. On the expiry of two (2) weeks from date of notification such rules shall become effective.

All objections must be in writing and duly signed, and be submitted to the General Secretary.

Article 25
Only the Chairman or Secretary or any other authorised Executive Committee member is allowed to give Press Statements on behalf of the Association. Other members giving press statements shall be deemed to act on their own accord and shall not bind the Association.
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26 		    Amendment (s) to the    Constitution 26.1




26.2




26.3 		The Constitution or any part thereof may be amended or rescinded by a resolution passed by at least two-thirds (2/3) of the total members of the Association present in a General Meeting.

Any amendment to the Constitution shall be submitted to the Registrar of Societies within twenty-eight (28) days after the decision to make such amendment has been duly passed.

Provided no such resolution for amendment or recission shall become operative until the resolution to amend or rescind has been approved by the Registrar of Societies.
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27 		   Matters/ Particulars
  not covered by this   Constitution		 In all matters or those particulars not covered or provided for by the Constitution, the decision of the Executive Committee with a minimum of one-half (1/2) of its members present shall be deemed binding for all material times till the convening of the next General Meeting.
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28 		   Prohibition 28.1



28.2 		The Association shall not promote any mutual benefit society activities as defined under Section 2 of the Societies Act 1966.

No University or University College student can be allowed to be a member of the Association without the prior written approval from the Vice-Chancellor of the University concerned.
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29 		   Dissolution 29.1



29.2






29.3 		The Association may be voluntarily dissolved by a resolution of not less than three-fifths of the total membership.

In any event of the Association being dissolved
as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a General Meeting.

Notice of dissolution shall be forwarded to the registrar of Societies within fourteen (14) days from its date of dissolution.
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