EXCO Meeting
  Minutes of the EXCO Meeting of CHRLA
   
  Held On 02nd August 2005 At WRC
  Held On 19th July 2005 At WRC
  Important Issues Discussed At the Chrla Monthly Executive Meeting
  Held On 11th May 2004 At WRC
  Held On 6th April 2004 At WRC
  Held On 2nd March 2004 At WRC
  Held On 10th February 2004 At WRC
  Held On 12th January 2004 At WRC
  Held On 2nd December 2003 At WRC
  Held On 11th November 2003 At WRC
  Held On 28th October 2003 At Mr.George Lee's Residence
  Held On 7th October 2003 At Country Mart
  Held On 18th September 2003
  Held On 5th August 2003 At WRC
  Held On 1st July 2003 At WRC
  Held On 6th May 2003 At WRC
  Held On 1st April 2003 At WRC
  Held On 11th March 2003 At WRC
  Held On 11th Feb 2003 At WRC
  Held On 7th Jan 2003 At WRC
  Held On 17th Dec 2002 At WRC
  Held On 12th Nov 2002 At WRC
  Held On 1st October 2002 At WRC
  Held On 3rd September 2002 At WRC
  Held On 6th Aug 2002 At WRC
  Held On 23rd July 2002 At Country Mart
  Held On 2nd July 2002 At Country Mart
  Held On 6th June 2002 At Country Mart
  Held On 7th May 2002 At Country Mart
  Held On 2nd April 2002 At Country Mart 
   
 
 
EXTRACT OF CRITICAL INFORMATION PERTAINING TO CHRLA EXCO MEETING HELD ON 02 AUGUST 2005
 
Section A - Security
1.
Stray Dogs - Mr Murthy informed that 6 dogs and puppies have been caught. He agreed to continue catching the stray dogs.
2.
Stray monkeys / snakes - 18 monkeys have been caught so far. Residents are encouraged to sprinkle sulphur powder along their compound fences to keep snakes out of their premises.
3.
Deposit rules - The edited version of the deposit rules given by Ms Lau was accepted by the committee fr implementation by CHHB.
4.
Ms Lau encouraged residents to subscribe to CMS for better security. Ms Lau can be contacted for more information.
5.
The gardener involved in the garderner-maid scandal in CH has been suspended entry into CH for 6 months effective 20 July 2007.
6. RELA training for all security personnel will be conducted.
7. Property developers near CH requiring use of Gate A and Gate B need to cooperate with CH Security and Maintenance Office.
 
Section B - Maintenance
1.
Street Lights - Notice on residents wishing to participate in the Adopt a Lamp Post Scheme.
2.
The Adopt Lamp Post Scheme are as follow:-
a.) Please enclose last 3 months electrcity bills.
b.) Please go to TNB Bangi Office and identify the unit number of the nearest lamp post pole and furnish the applicant address.
3.
Collapsed perimeter fences at Jalan Kudalari and Jalan Cinta Alam near WRC to be fixed soon.
4.
Tree cutting at common areas. Tree has been cut. Stumps need to be removed.
5.
Tightening of TNB electric cables. Not done yet.
6. Painting of road curbs. Not done yet.
7. Repair of broken drains. Not done yet.
8. Pot holes - New pot holes to be filled as soon as possible. Resurfacing of roads to be done in stages.
9. Touch and Go card - Mr Roland to explore use of smart card system.
10. Maintenance Fees - Chairman has spoken to Datuk C.S. Ong regarding a separate account for maintenance fees and Datuk C.S. Ong is open to CHRLA to manage the collection and expenditure of the maintenance fees.
11. CH Villa - problems related to villa to be addressed by Mr. Ng. The proposed activities and deadlines to be reported at CHRLA meetings by CHHB Villa representative of Mr Saiful.
 
 
 
EXTRACT OF CRITICAL INFORMATION PERTAINING TO CHRLA EXCO MEETING HELD ON 19 JULY 2005
 
Section A - Security
1.
Stray Dogs - Mr Murthy informed that 3 puppies have been caught. He agreed to continue catching the stray dogs.
2.
Stray Bees - Mr Roland informed that CHHB (Ms Elaine) was notified of a large been hive near Lot. 9, Jalan Kudalari but no action was taken. Subsequently the bee hive has been destroyed.
3.
Stray monkey/snakes - Some monkeys invading residents' premises have been caught. Residents are encouraged to sprinkle sulphur powder along their compound fences to keep snakes out of their premises.
4.
Deposit rules - A copy of the edited version of the deposit rules was given by Miss Lau to be copied and circulated to members by Mr. Fawzi for discussion at next meeting.
5.
A meeting with the new OCPD for Kajang, Tuan Mohd Nor Hakim was held on 7 July 2005 over lunch at WRC. The meeting was organized by Tuan Bahwandi and chaired by Mr George Lee. The OCPD agreed to the erection of Guard Post A and B, use of a Smart Tag System and closure of Gate B from 12 mid-night to 6 a.m. Country Heights must inform residents at least 2 months before implementation of this new system. The chairman requested Ms Lau to check with POLUS regarding permanency of the opening before the Kajang Toll Plaza to facilitate entry into CH from Bangi, Putrajaya and Kajang.
6.
Permission to enter CH - The meeting agreed that the security guard on duty to call the owner/resident using the telephone in the guard house instead of the visitors' own handphone when there is a request from visitor. Tuan Bahwandi also encouraged the use of walkie talkies.
7. Ms Lau encouraged residents to subscribe to CMS for better security. Ms Lau can be contacted for more information.
 
Section B - Maintenance
1.
Street lights - Mr. Saiful has checked all lamp posts and found some with no bulbs. MPKJ has agreed to increase the wattage of bulbs on lamp posts from 75W to 150W..
2.
Collapse perimeter fences at Jalan Kudalari and Jalan Cinta Alam new WRC have been partly repaired.
3.
Tree cutting at common area. there have been cut. Stumps need to be removed or cut down to ground level.
4.
Tightening of TNB electric cable. Not done yet.
5.
Painting of road curbs. Not done yet.
6. Repair of broken drains. Not done yet.
 
Name Jabatan
Jabatan Kejuruteraan Infrastruktur dan Pembangunan
Ketua Jabatan
Encik Anuar bin Abd Wahab
Alamat
Objektif
Memberi perkhidmatan dan menyediakan kemudahan kejuruteraan awam, elektrikal dan mekanikal kepada orang awam di bawah pentadbiran MPKJ serta kelulusan infrastruktur kepada pemaju perumahan berdasarkan piawaian-piwaian yang telah ditetapkan bagi meningkat.
Misi
Membantau pembangunan infrastruktur bagi mewujudkan prasarana yang berkualiti, selesa dan indah berorientasikan undang-undang dan amalan kejuruteraan.
Fungsi
1. Projek Pembangunan
2. Penyelenggaraan infrastruktur dan kemudahan awam.
3. Mekanikal dan elektrikal.
4. Perolehan.
 
Name Jabatan
Jabatan Perbendaharaan
Ketua Jabatan
Cik Zunika Saleh
Alamat
Objektif
Memberi Perkhidmatan Sokongan Kewangan kepada semua anggota serta menguruskan hal ehwal pengurusan hasil majlis yang cekap dan berkesan selaras dengan peraturan kewangan yang digunapakai.
Fungsi
Kewangan dan Hasil
 
Name Jabatan
Jabatan Bangunan
Ketua Jabatan
Puan Bibi Khairani Mohamed Sabri
Alamat
Objektif
Menguruskan permohonan pelan pembangunan dan sijil layak menduduki daripada pemaju perumahan dan orang awam bagi memastikan pembinaan dan keselamatan bangunan adalah mengikut peraturan dan undang-undang yang ditetapkan.
Fungsi
Proses pelan dan penguatkuasaan.
 
Name Jabatan
Jabatan Perancang Bandar
Ketua Jabatan
Encik Nizam Bin. Saharu
Alamat
Objektif
Memberi perkhidmatan perancangan dan pembangunan bandar untuk keselesaan warga penduduk selaras dengan ketetapan ISO dan dasar Majlis.
Misi Ke arah perancangan yang harmoni dan selesa.
Fungsi
1.Memastikan perancangan gunatanah yang seragam berdasarkan kepada rancangan tempatan, dasar dan garispanduan perlaksanaan.
2.Memproses permohonan kebenaran merancang berdasarkan kepada peruntukan Akta Perancang Bandar da Desa 1976, Akta 172.
 
Name Jabatan
Jabatan Perundangan dan Penguatkuasaan
Ketua Jabatan
Encik Muhammad Ruzaini Bin Ramli
Alamat
Objektif
Mengendalikan urusan perundangan Majlis dan penguatkuasaannya selaras dengan undang-undang yang digunapakai.
Fungsi
Perundangan dan penguatkuasaan
Nama Jabatan Jabatan Pembangunan Persekitaran
 
 
 
IMPORTANT ISSUE DISCUSSED AT THE CHRLA'S MONTHLY EXECUTIVE MEETING
 
Section A
1.
Stray Dogs - Mr Murthy mentioned that 4 stray dogs have been caught using baits with sleeping tablets. He will continue this exercise until all stray dogs in Country Heights are caught. Contractors will be advised to use closed bins at their sites to reduce this proble. A fine will be imposed for not adhering to this advice.
2.
The Traffic Police Task Force in Kajang will provide surveillance in radioed cars twice a day (once in the day and once in the night ). The Task Force officers will warn parents of child road offenders, especially those riding motocycles without license or insurance and will take necessary action if the warnings are not heeded. This activity is on-going except between 25th March to 10th April 2005.
3.
Tuan Bahwandi will arrange a meeting with new OCPD for Kajang, Tuan Mohd Nor Hakim.
4.
CH residents are advised not to use vulgar words to security personnel. Residents found commiting this offence or being physical with security personnel will be reported to CHHB authority and the police. Similarly security personnel found to be rude or using vulgar words to CH redsidents will be reported to Tuan Bahwandi for disciplinary action.
5.
Workers staying in resident's houses will be monitored for any ill activities.
 
Section B
1.
Street lights - Residents wishing to participate in the Adopt a Lamp Post Scheme to give their names to Ms Lau. This will help increase the number of street lights in CH.
2.
Land Titles ( for sub-division ) - Ms Lau informed that residents can contact Mr K.P Tan ( 012-249 7008 )or Ms Elaine Ding for updates.
3.
Touch and Go Card - After some discussion it was decided that Touch and Go cards will not be necessary if the security guards do a vigilant job of checking people at both the gates. However, it is hoped that security activities especially at Gate A and B will continue to be consistent.
4.
Double fencing at the end of Jalan Kudalari has been partly removed. Maintenance to check all fences to be memded.
5.
The water pipe line reported to be leaking near Lot 309 has been fixed.
6. Myanmar people in villa area to be monitired.
 
MAINTENANCE ISSUE FOR APRIL 2005
 
Environment & Landscaping Maintenance
1.
Trees fallen due to the heavy rain & storm. About 200 trees fallen and 6 houses broken. Estimate need to take 1 month time to cut and bring out the fallen trees.
2.
Street Lights - Shaiful to check if every 30m / 40m have a lamp post. Apply additional lamp post before 31st May 2005.
3.
Collapsed perimeter fences at Jalan Kudalari & Jalan Cinta Alam new WRC. Will get quotation from contractor to repair before 31st June 2005.
4.
Trees cutting at common areas ( MPKJ Mr Helni, Tel: 019-280 6604) will be schedule on May 2005.
5.
Water supply ( 29 feet ) check with PUAS En Kashim 03-8733 5717 & Electric supply check with TNB/Mr Chin 019-600 1530
6. TNB electric wire need to be tighten. Will apply to TNB after cutting trees.
7. Grass cutting & Drain Cleaning
  -
Empty lot maintenance will be starting on June 2005 (need 1 month to resolve trees fallen issue)
  - Schedule of common area maintenance for Alam Flora ( En Raffi 012-916 5660) starting on May 2005.
8. Construction site control. List of those construction companies who did not take good care of the environment as below:-
  i ) Lot 123 - By Muda Sdn Bhd (Soil pilling along the road which dirty the road and cause clogging of drain)
  ii ) Lot765 - By Muda Sdn Bhd (Pending porject but site had been left in very bad condition, drain clog)
  iii ) Lot712 - By Muda Sdn Bhd (Damage drain at lot 5711, soil been pilling on drain for passage to the lot)
  iv ) Lot537 - By Muda Sdn Bhd (Damage drain at lot 538, stone & bricks pilling on both drain)
9. Had bought red brick paint to paint the road bump. Only can start painting after remove fallen trees, that is after June 2005.
10. Broken drain (will be going to get the quotation to repair all broken drain.
11. Follow up with JPS (Jabatan Pengairan Saliran) En Badaruddin 019-3552359 regarding monsoon drain, En Sahifuddin had resign and work at JKR now.
 
Machinery / Tools for Maintenances: -
Currently we have:-
1.
15 pcs old napsads and 6 pcs new napsad TL33 for grass cutting.
2.
5 Chain saw machine (1 out of order).
3.
1 water pump
4. 3 poison pump
5. 1 Thermal Fogger plus Fog
6. 2 Tractor Ford 4630 and Ford 3930 (Forf 4630is out of order)
7. 1 Lorry 1 ton
8. 3 motorcycle (2 are out of order - jam)
 
Items to be follow up for the tools: -
1.
Had send the big tractor Ford 4630 for overall repairing
2.
Will send the lorry for repairing
3.
Plan to buy another 2 new still 038 chain saw machines
4. Plan to buy a new mover
5. Plan to buy another 2 brand new motorbike for maintenace to do rounding.
 
 
Held On 11th May 2004 At WRC
 

Present:
Mr. George Lee (Chairman)
Encik Fawzi Abd. Aziz
Mr. Teoh Kah Tin
Mr. Foong Shee Seng - CHHB Maintenance Representative
Mr. E.H. Ong - CHHB Security Representative
Mr. V. Murthy

Absent:
Mr. Ian Hay

The meeting commenced at 7.30 pm

The minutes of the last meeting were confirmed and adopted. The Chairman informed the meeting that Ms Fanny Wan, our former Honorary Secretary, told him that her mother, who had undergone an operation is on the road to recovery, and conveyed to her our good wishes for a quick return to good health. The Chairman also mentioned that-when he spoke to Ms Fanny Wan, he had asked her whether she could return to CHRLA when all is well.
 
SECTION A -Security Action
   
1.
Stray Dogs - Mr. Murthy informed the meeting that although MPKj's dog catchers had been to Country Heights on a number of occasions, they had failed to catch the dogs by trying to use them. The Chairman suggested that Mr. Murthy ask the dog catchers to use some more effective means such as using the cage and luring them with baits.
  
     
2.
Fencing near Gitaoil Proiect - The closing of the gate at night will be monitored by Country Heights Security.
  
     
3.
Closing of barrier - The closing of the barriers after each car is being carried out. Mr. Murthy informed that 24 guards are employed to look after Country Heights.
  
     
4.
Liaison with MPKI - Mr. Foong reported that the engineer had been to Country Heights and had taken note of the problems especially those affecting the roads such as potholes. Mr. Foong had also taken photographs of some of the problems and had asked Country Heights Management to approve the funds to take remedial measures themselves.
  
     
SECTION B- Maintenance
     
1.
Fencing along the Highway. Mr. Foong reported that the fencing along the highway was being attended to by the contractor and will be completed very shortly. The Chairman asked him to get a completion date as openings in the fence are a threat to security within Country Heights.
     
2.
Street Lights - TNB has still not fixed the street lights along Jalan Cinta Alam and the matter has been reported to them and to the Majlis.
  
     
3. Land Titles - Mr. Foong was asked by the Chairman to contact Mr. Tay of Country Heights to find out the latest situation.  
     
4. Hump on the Road - Mr. Foong reported that the hump on the road that was reported at the last meeting has been removed..  
     
5.
Flooding - Mr. Foong informed that consultants have been employed to inspect .the flooding situation and will be reporting on it when they have completed their study.
     
     
CHRLA MATTERS
1.
Pusat Islam - En. Fawzi reported that he had contacted the Pusat Islam again and said that they will be happy to attend our meetings. The Chairman asked En. Fawzi to invite them to our next meeting.
  
 
 
2.

Flyer - The exercise of distributing flyers to all the households in Country Heights had mixed success. We have received three new members namely, Jaffer Shariat,Peter Jackson and Chook Kok Huat and the Committee unanimously accepted their applications.

  
 
 
3.
Streamyx - The new forms have been submitted to Faratech for them to process. Three more forms have been received and these have also been given to Faratech. We hope that they can do something soon.
  
     
4
New Committee Members - The following names have been submitted for consideration: Roland Low, David Yap and Mrs. Wickneswari. The meeting decided to ask them to attend the next meeting to see whether they would like to join.
  
 
The meeting also discussed the matter of Mr. S. Krishnan and the Chairman said that he had deferred sending the letter to him as he had thought that he would attend this meeting but since he failed to do so the Chairman will write a letter to him.
  
 
6
Mr. Fawzi informed the meeting that he had met Mr. Tay Leong Kok and seen the accounts that we had requested, and the Chairman had also written him an official letter requesting printed copies as follows:
  
 
1. Country Heights Kajang - Limited Edition
- Summary of Maintenance Accounts 31.12.2003

2. Country Heights Kajang - Pioneer
- Summary of Maintenance Accounts 31.12.2003

3. Country Heights - Villa WTC.
- Summary of Maintenance Accounts 31.12.2003.

  
     
     
The meeting adjourned at 8.30pm 
 
Prepared by: Fanny Wan                           Dated: May 11th, 2004
    Top
 
 
Held On 6th April 2004 At WRC
 

Present:
Mr. George Lee (Chairman)
Encik Fawzi Abd. Aziz
Mr. Teoh Kah Tin
Mr. Tan Sack Sen
Mr. E.H. Ong - CHHB Security Representative
Mr. V Murthy - CHHB Security Representative

Absent:
Mr. S. Krishnan
Mr. Ian Hay
Mr. Foong Shee Seng - CHHB Maintenance Representative

The meeting commenced at 8 pm

Mr. S. Krishnan, Mr. Ian Hay and Mr. Foong were absent with apology. The minutes of the last meeting were confirmed and adopted.

The meeting was informed by the Chairman of the very much regretted resignations of Mrs. Fanny Wan, our Honorary Secretary, due to personal commitments and Mr. Gary Krishnan who will be leaving the country soon. The meeting thanked them most sincerely for all their work in CHRLA, especially Fanny, who has been with us for quite a number of years and wished them the best of luck in their future endeavors and especially hoped that when Fanny's personal problem has been happily resolved, she will find time to come back to us.
 
SECTION A -Security Action
   
1.
Stray Dogs - Mr. Murthy informed the meeting that he is still liaising with MPKj on catching the stray dogs but, unfortunately, their working hours are only up to 3 pm. He will try to ask them to come at a later hour so as to be able to catch the dogs.
  
     
2.
Fencing near Gitaoil proiect - the closing of gate at night will be monitored by Country Heights Security.
  
     
3.
Closing of barriers - It is noticed that the guards are following the instruction of closing the barriers after each car. Mr. Murthy will ensure that the instructions are always carried out. Mr. Murthy also informed that there are now 21 security guards employed to look after Country Heights.
  
     
4.
Liaison with MPKj-- Although Mr. Foong was absent he had informed the Chairman that he had met with the engineer from MPKj to check on the road maintenance schedule and street lighting problems. He will report back to us about the progress.
 
     
5.

Flooding - The Chairman informed the meeting that the flooding of the villas in Phase 1 and Phase 2 is a serious problem and there have been many complaints regarding this. He hopes that Country Heights maintenance will take constructive action to remedy the situation.


     
6. Security near Australian International School - Three spot lights have already been installed to enhance security in the area.
  
     
SECTION B- Maintenance
     
1.
Land Title - The meeting viewed with concern that the land titles had still not been delivered although we were given assurances that the matter has gone up to the state EXCO for approval. Mr. Tay of Country Heights will be asked to keep monitoring the situation.
 
 
 
2.
TNB - It was reported that there were no street lights in the whole of Jalan Cinta Alam and also some of the lights in the residences are not functioning. The Chairman was informed that TNB is aware of the problems and will take action soon to rectify the situation. Mr. Foong also informed that he is also liaising with TNB to fix the leaning lamp posts. The meeting suggested that the residents should be informed that if they wish to have their lights repaired quickly, they should telephone to tel. No. 15454 which is the direct line to TNB for repairs.
  
 
 
3.
Hump - The hump immediately after the roundabout - Mr. Foong informed that the hump will be removed in a few days' time.
  
     
     
The meeting adjourned at 9 pm
 
Second part of the meeting was held among the committee members only and the following were discussed:-
     
1.
Pusat Islam - En. Fawzi reported that he had been in contact with Pusat Islam but they have not come back to him regarding our invitation to send a representative to attend our meetings.
 i
     
2.
Flyer - The Chairman reported that after he had completed the lay- out of the flyer, he and Mr. Gary Krishnan had printed them (550 copies), and together with Mr. Teoh, Mr. Ian Hay and En. Fawzi distributed them to all the residents. The Chairman stated that he had received two applications for membership to CHRLA, namely Mr. Huan Hing Beng and Mr. Goh Heng Loo and the meeting unanimously their election. En. Fawzi was instructed to send them receipts for their payment. The Chairman expressed the hope that more residents and/or land owners will respond to our appeal in the flyer.
3
STREAMYX - The Chairman informed the meeting that he is most disappointed with the response for Streamyx. Although more than 30 persons had submitted their names for Streamyx application, when the forms were placed, with the kind assistance of Teresa of Country Mart, for them to pick them up, and complete them according to the requirement of the form so that they can be sent back to the Streamyx, after three weeks only 12 persons had responded, and even then some of them did not complete the form properly, because they did not put in a copy of their last telephone bill. He hope that even with the poor response, the applicants can get the Streamyx installed.
4
New Committee Member- In view of the resignations mentioned above, the meeting agreed that we should co-opt new committee members to fill the vacancies.
5
Web site - The Chairman mentioned that the CHRLA web site is over crowded with very old information and takes a long time to down load. He suggested that some of the old issues such as minutes of meetings for the last two years and announcements for the last two years should be placed in a new section called "Archives" so that any members who wish to retrieve them can do so. Only current issues and announcements should be placed in the relevant part of the front page. The meeting agreed and En. Fawzi was requested to check with our web consultant on how to deal with this.
6
The Meeting discussed the absence of Mr. S. Krishnan for the last few meetings and requested the Chairman to write a letter to him asking whether he is still interested to remain a member of the Committee.
     
Prepared by: Fanny Wan                           Dated: April 6th, 2004
    Top
 
 
 
Held On 2nd March 2004 At WRC
 

Present:
Mr. George Lee (Chairman)
Mr. Ian Hay
Encik Fawzi Abd. Aziz
Ms. Fanny Wan
Mr. Gary Krishnan
Mr. Foong Shee Seng - CHHB Maintenance Representative
Mr. V Murthy - CHHB Security Representative

Absent:
Mrs. Krishnan
Mr. Teoh Kah Tin
Mr. E H Ong
Mr. Tan Sack Sen

The meeting commenced at 7.40 pm

Mr.S Krishnan, Mr.Teoh Kah Tin and Mr.E Hong were absent with apology. The minutes of the last meeting were confirmed and adopted.
 
SECTION A -Security