| |
| |
| Dear Members, |
| |
| Notice of the 13th Annual General Meeting (AGM) |
This is to onform you that the 13th AGM of the Country Heights Residents & Landowners Association (CHRLA) will be held at 11.30am on 24th September 2004 at the Country Mart, No 1 Jalan Sinar Pagi, Country Heights, 43000 Kajang, Selangor Darul Ehsan.
Enclosed are the agenda of the meeting, AGM & lunch reply form and the minutes of the 12th Annual General Meeting for your reference and action ( AGM&Lunch Reply Form ).
1. The AGM Lunch
- All members and their spouses are invited to join a lunch to be held at Country Mart, No 1 Jalan Sinar Pagi, Country Heights, 43000 Kajang Selangor Darul Ehsan, immediately after the AGM with the compliments of our association. This is an ideal opportunity to meet other members. To avoid any wastage of food, please indicate your attendance by completing the attached form and putting it into the CHRLA boz nearby the Country Mart.
2. Members & Subscription Fees
- If you know anyone who wished to join CHRLA, please bring them with you to the AGM. They can join the association on that day by paying an entrance of RM10.00 plus the annual subscription fee of RM120.00.
Members who have outstanding subscription may also pay their dues to the Treasurer on that day.
Payment for both the above can be made by cheque payable to CHRLA or by cash to the Treasurer.
Any member wishing to submit any resolution will have to do so in accordance with the constitution.
Yours Truly,
Wickneswari
Honorary Secretary.
__________________________________________________________________________
Time: 11.30am
Date: 24th September 2005
Venue: Country Mart, No 1 Jalan Sinar Pagi, Country Heights, 43000 Kajang, Selangor Darul Ehsan.
Agenda
1. Confirmation of minutes of the 12th Annual General Meeting held on 18th September 2004.
2. Presentation and adoption of Chairman's Report for 2004/2005.
3. Presentation and adoption of Financial Accounts for 2004/2005.
4.Any other business of which due notice has been given.
5. Election of the executive committee members for 2005/2007. |
| __________________________________________________________________________ |
| |
Minutes of the 12th Annual General Meeting (AGM) of Country Heights Residents & Landowners Association, held on 18th September 2004 at 5.00pm at Country Mart, Country Heights. |
| |
| Present: |
| George Lee Yau Lung - Chairman |
| Teoh Kah Tin - Vice Chairman |
| Fawzi bin Abd. Aziz - Treasurer |
| Tan Sack Sen - Executive Committee |
| |
Annete Justus, Cheong Ah Lek, Rozita Abd Aziz, Huang Hing Bing, Chua Ley Hwa, Lee Siew Hong, Lee Chong San, Beryl A. Lee, Lim Ka Seng, Valerie Lee, Roland Low Say Ann, Simon Loh Wee Hian, Andy Ng, June Ng, Raymond Siew Wai Mun, Sehu Toong Meng, Toe Peng Ju, Chan Yam Ching, Danny Wong Kai Guan, Yen Kwok Tai, Steve Yen Peng Chew |
| |
The meeting was called to order at 5.30 pm on Saturday, September 18, 2004 after the Chairman confirmed that a quorum was present and that the Notice of the Annual General Meeting had been posted to members of the Association on September 10, 2004. |
| |
| 1. Minutes of the 11th AGM held on 6th September 2003 |
As there were no amendments / changes to the Minutes of the 11th AGM held on 6th September 2003, Mr Lee Chong San proposed an seconded by Mr Roland Low Say Ann, the miutes as presented were confirmed and adopted by the meeting unamimously.
Matter Arising:-
i ) Maintenance Fee Outstanding
The Chairman informed the followings:-
a. The Country Heights Management willing to handover the maintenance and security of Country Heights to CHRLA. Country Heights Management ecen willing to assist CHRLA by giving RM100,000.00 for CHRLA's operation.
b. Especially for bungalow owners, there are no legal binding to legalize the collection of monthly maintenance fee of RM150.00.
c. To assist Country Heights Management overcoming the issue of high outstanding maintenance fee, the Chairman propesed to introduce a smart card. Those residents who do not settled their outstanding maintenance fee will have difficulties to enter into Country Heights.
Response from the members:-
a. The members suggested to the Chairman to find a way and means to formalize and legalize the collection of monthly maintenance fee.
b. On the proposal of smart card matters, the members give their full support to CHRLA to proceed and discuss with Country Heights Management.
ii ) Chairman's Annual Report
The Chairman's Annual Report for 2004/2005 was circulated to members together with the Notice of the AGM. Mr Toe Peng Ju and seconded by Mr Sehu Toong Meng, the report was confirmed and adopted by the meeting unanimously.
iii ) Financial Accounts for 2003/2004
The Chairman reported that the financees of CHRLA were strong and the statement of accounts has been audited and has been made available to all members.
On the motion proposed by Mr Toe Peng Ju and seconded by Mr Sehu Toong Meng, the meeting unanimously agreed that the audited accounts be adopted.
iv ) Adoption of Proposed Resolutions
All members who are present the this meeting unanimously agreed and passed the folowing Resolutions 1, 2, 3 and 4, as follows:-
RESOLUTION 1 - To amend the existing Articla 11.6
At least fourteen (14) days notice of Annual or Extraordinary General Meeting shall be given by sending a written notice to all members.
RESOLUTION 2 - To re-number the following Articles
Resolved That
the existing Article 11.3 to be re-numbered as Article 10.6 and to re-numbered the rest of the Articles from Article 11.4 accordingly.
RESOLUTION 3
Resolved that the members agree to make all amendments consequential and necessary to the Articles of the Constitution in the event the Resolution 1 nd Resolution 2 are adopted, and the Executive Committee empowered to put in effect all the above.
RESOLUTION 4 - To emend the existing Articla 11.7 as follow:-
Any member wishing to move a resolution or motion shall notify the Secretary in writing, stating such resolution or motion, seven (7) days prior to the date of the Annual / Exraordinary General Meeting, provided that such resolution / motion has a proposer and seconder. Proposer and seconder must be members of the Association.
v ) Other Matters
a. 10th Anniversary of CHRAL
The meeting agreed with Chairman's proposal to proceed with the function and authorized him to discuss further with Country Heights the details implementation of the anniversary.
The members also agreed the tentative date is on the first week of December 2004.
b. Recycle bins
The meeting take note on the proposal proposed by one the member to reactivate the activities of recycling bins.
There being no other matter, the Chairman declared the meeting adjourned after thanking members for attending the meeting and invited all members to a dinner hosted by the Association. The meeting adjourned at 6.20 pm.
Confirmed As Correct,
GEORGE Y.L. LEE
Chairman
|
|
